FY24 OED Application

Dear Applicants,

We hope this email finds you well. We wanted to inform you about an important change in our application submission process. We have transitioned from Formstack to Submittable for receiving applications. This transition will streamline the application process and make it more user-friendly for all applicants.

As a result of this change, we kindly request that all applicants use our new Submittable portal for submitting their applications. To do so, please visit our new website: https://mauioed.submittable.com/submit.

If you have any questions or encounter any issues during the submission process, please do not hesitate to reach out to our support team at support@mauioed.org. We are here to assist you and ensure a seamless transition.

We appreciate your understanding and cooperation as we strive to improve our application process for everyone. Thank you for considering us for your application, and we look forward to receiving your materials through our new Submittable platform.

Best regards,

Mahalo,

Office of Economic Development

Grants Division Team

Before you begin the application, we highly recommend you reference the Grant Handbook for additional questions.

DOWNLOAD THE GRANT HANDBOOK HERE

Please note:Applicants should wait to upload files and sign the forms until they are ready to submit. The "Save and Resume" feature will only save text input. Uploaded Files and signatures will clear when the "Save and Resume" feature is used and must be re-uploaded once Applicant resumes work and is ready to Submit.

Did you submit a Letter of Inquiry?*

To assist our grantees and office, we request all new programs, projects, and events to submit a letter of inquiry before your application. Your letter will help us decide if your program, project, or event is aligned with the County of Maui’s and our office’s goals and within the scope of available funds.

A. Application / Fiscal Agent Information

Organization Name*

Should match legal name listed on Department of Commerce and Consumer Affairs (DCCA)

Project Title*

Requested Amount *

Format $XX,XXX.XX

Business type*

Limited Liability Company Federally Recognized Non-Profit Corporation Government Entity

Mailing Address*

Address Line 1

Address Line 2

City

State

Zip Code*

Program Contact's Name*

First Name

Last Name

Program Contact's Title*

Program Contact’s Email*

Program Contact’s Phone Number*

Grant Administrator or Fiscal Agent Contact's Name *

First Name

Last Name

Grant Administrator or Fiscal Agent Contact's Title*

Grant Administrator or Fiscal Agent Contact’s Email*

Grant Administrator or Fiscal Agent Contact’s Phone *

COUNTY OF MAUI OFFICE OF ECONOMIC DEVELOPMENT FY24 GRANTS APPLICATION PAGE 1

C. Grant Application Certification

I hereby agree to administer the project in accordance with the contract prescribed by the County of Maui Office of Economic Development. Distribution of grant funds are limited to those applicants who are in compliance with regulations, policies, and procedures. The Office of Economic Development reserves the right to withhold such distributions if at any time the applicant/grantee is not in compliance.

It is the policy of the County of Maui, a political subdivision of the State of Hawaii, whose principal place of business is 200 South High Street, Wailuku, Maui, Hawaii 96793, hereinafter called the “COUNTY”, and for those who do business with the County to provide equal employment opportunities to all persons regardless of race, physical disabilities, color, religion, sex, age or national origin as mandated by the Federal Civil Rights Acts, as amended and any other federal and state laws relating to equal employment opportunities.

Authority and Capacity:

The applicant assures that it has the authority and capacity to develop and submit the application and to carry out a project pursuant to the application.

Contracts for a grant shall not be disbursed unless and until a fully executed grant agreement is entered into between the COUNTY and the recipient. The terms of this application shall be incorporated between the COUNTY and the recipient. Each grant agreement shall incorporate General Terms and Conditions, which include required insurance coverage.

Continued Eligibility:

Any GRANTEE who withholds or omits any material facts to the County of Maui shall be in violation of the terms of this Agreement and may be liable to reimburse a portion of any funds received herein. Such GRANTEE shall be prohibited from receiving any grant, subsidy or purchase of service Agreement from the County of Maui for a period of five years, shall return all funds, and shall be subject to debarment proceedings. Organizations currently receiving funds from the County Office of Economic Development must be in good standing and up to date on all required reporting requirements and contract deliverables in order to re-apply.

Certification: Unsigned proposals will not be accepted. Applicant shall have bylaws or policies which describe the manner in which business is conducted, and such policies shall include provisions relating to nepotism and management of potential conflict-of-interest situations.

The applicant certifies that the data in this application is true and correct and that the Applicant shall comply with the assurances set forth in this application, and the requirements of the General Terms and Conditions.

Name and title of official(s) authorized to sign for applicant organization and project representative liable for deliverables:

Must be listed as an owner, member or officer on DCCA Annual Filing, or must submit a corporate resolution identifying who may sign legal documents for the organization corporate resolution identifying who may sign legal documents for the organization.

Name of Authorized Representative*

First Name

Last Name

Title of Authorized Representative*

Signature of Authorized Representative*

[clear]

Use your mouse or finger to draw your signature above

Name of Additional Project Authorized Representative

First Name

Last Name

Title of Additional Project Authorized Representative

COUNTY OF MAUI OFFICE OF ECONOMIC DEVELOPMENT FY24 GRANTS APPLICATION PAGE 3

D. Proposal Narrative

1. Introduction

Highlight your experience and work history and emphasis your ability to fulfill your contractual obligations. Discuss your milestones, especially how your project/program will benefit the community.

Provide background information about the applicant, organizations mission, and ability to accomplish this project. List the project/ program organizers who will be executing the program and include descrptions of their experience and qualifications.*

2. Project description

Your project summary should include implementation dates, public purpose(s), target populations, activities and services to be performed, events, what will be provided, and how it benefits Maui County.

Implementation Dates *

Important dates your event/program will take place.

Location*

Tell us the location of your project, program, or event. List your specific venues such as Community Center or virtual such as Zoom.

Public Purpose(s)*

Public purpose means for the purpose of providing facilities or services for the benefit of the public in connection with, but not limited to, public health, safety or welfare.

Summary of your project should include activities and services to be provided.*

3. Proposal Narrative

Goal 1*

Your Goal is what you want to achieve. Creating a Brand, Increase Efficiency, or Providing an excellent Festival.

Objective 1*

Your Objectives should be specific, measurable, action-oriented, realistic, and timely.

For Goal 1, what are 4 actionable steps and timeline you plan to take?*

Your Action Steps with Timeline should be detailed steps on how you plan to reach your goals.

For Goal 1, what are 4 ways you plan to measure performance or impact?*

Performance Measures are quantitative and easily measured.

COUNTY OF MAUI OFFICE OF ECONOMIC DEVELOPMENT FY24 GRANTS APPLICATION PAGE 4

Proposal Narrative Goals and Objectives

Goal 2*

Objective 2*

For Goal 2, what are 4 actionable steps and timeline you plan to take?*

For Goal 2, what are 4 ways you plan to measure performance or impact?*

Goal 3*

Objective 3*

For Goal 3, what are 4 actionable steps and timeline you plan to take?*

List out Step 1, Step 2, Step 3, and Step 4

For Goal 3, what are 4 ways you plan to measure performance or impact?*

List out at least 4 performance measures

COUNTY OF MAUI OFFICE OF ECONOMIC DEVELOPMENT FY24 GRANTS APPLICATION PAGE 5

Continuation of Proposal Narrative

4. Economic Impact

Describe how your project will increase your organization’s capacity by expanding an existing business and/or creating new jobs.*

Economic impact: the total dollars, jobs, and household income generated in an economy due to a new activity; for example, a business coming to or growing in the region, a festival, construction of an event center. The emphasis is often on what new money will come into the economy because of this new activity/intervention?

Explain how this project will benefit Maui’s economy, and answer the question, “Why should Maui County taxpayers fund this project?”*

Define and quantify the economic problems that need to be addressed.*

An economic problem generally means the problem of making choices that occurs because of the scarcity of resources.

Explain how the request will maintain or expand an existing program or establish a new one.*

Target populations and Geographic Area*

The target population is the group of individuals that the intervention intends to conduct research in and draw conclusions from

5. Marketing Plan

Please provide a marketing plan for your project including the use of local resources to promote your business, organization, project, or event. *

Timeline: When will it start, how often. *

Where? List Media Companies Both Digital and Traditional*

6. Economic Self Sufficiency

How do you expect this project, program, or event to become economically self-sufficient in the future? Describe how you would accomplish this, including a detailed timeline and ways you will generate revenue or leverage the County funding with this project, program, or event. *

Provide examples of planned fundraising activities, prospective funding sources to be solicited, and any ongoing efforts to secure or retain other funding for the proposed project, program, or event.

COUNTY OF MAUI OFFICE OF ECONOMIC DEVELOPMENT FY24 GRANTS APPLICATION PAGE 6

Forms

FILL OUT FORM ATTACHED BELOW AND UPLOAD TO COMPLETE

Itemized Project Budget and Narrative

Provide complete income and expenses for the entire project/program. Refer to pages 6 and 7 for instructions and examples.

Once you're complete upload your file below.

Please note: When using Save & Resume files uploaded to the form and signatures executed will NOT be saved to the form until the form is submitted. Applicants should not upload files or sign the forms until they are ready to submit.

DOWNLOAD TEMPLATE HERE

Upload your Itemized Project Budget & Narrative*

No File Chosen

File uploads may not work on some mobile devices.

Not sure what to upload? Fill out PDF by clicking on "Download Template here" above. File size must be 25MB or smaller.

ANY ADDITIONAL INFORMATION?

If you have any additional information regarding your narrative, please attach it below.

Optional: Additional narrative materials

No File Chosen

File uploads may not work on some mobile devices.

File size must be 25MB or smaller.

Optional: Additional narrative materials - 2

No File Chosen

File uploads may not work on some mobile devices.

File size must be 25MB or smaller.

Optional: Additional narrative materials - 3

No File Chosen

File uploads may not work on some mobile devices.

File size must be 25MB or smaller.

COUNTY OF MAUI OFFICE OF ECONOMIC DEVELOPMENT FY24 GRANTS APPLICATION PAGE 7

Required Documents

CURRENT CERTIFICATE OF VENDOR COMPLIANCE

To obtain this form, visit Hawaii Compliance Express (HCE) online at vendors.ehawaii.gov.

Under Hawaii law, you must provide proof of compliance in order to receive a contract greater than $2,500 with state and county government entities in Hawaii. HCE is an electronic system that allows vendors doing business with state or county agencies to quickly and easily obtain proof that they are compliant with applicable laws. With a subscription fee, registered HCE vendors receive a full year of service, automatic email notifications of status changes, and unlimited access by state and county government entities to print certificates for use. If the vendor is not compliant, the vendor is responsible to contact the respective department to resolve the issue.

Upload Certificate of Vendor Compliance*

No File Chosen

File uploads may not work on some mobile devices.

Must be Dated within 2 months. File size must be 25MB or smaller.

CURRENT DCCA ANNUAL FILING

Go to: hbe.ehawaii.gov

A. Current listing of Board of Directors

Submit listing of current Board of Directors if different from DCCA filing.

B. Corporate Resolution

A Corporate Resolution is required to indicate the applicant’s representatives who are authorized to sign contracts for the grantee. A Corporate Resolution is not necessary if the State’s DCCA filing indicates the applicant’s Officers and Board of Directors, and both an Officer and Director sign the grant document. See next

Upload Current DCCA Filing*

No File Chosen

File uploads may not work on some mobile devices.

List current Board of Directors if different from DCCA filing; Corporate Resolution - required only if one or more authorized signers are not Officers or Board Members of applicant organization.

IRS W-9 FORM

Download form at: irs.gov/pub/irs-pdf/fw9.pdf

Upload IRS W-9 Form*

No File Chosen

File uploads may not work on some mobile devices.

File size must be 25MB or smaller.

CURRENT FINANCIAL STATEMENT

Submit your most recent financial statement (12-month profit & loss and balance sheet for the grantee). In the event that the grantee is the fiscal agent, the financial statements and balance sheets should include those of the sub recipient. OED reserves the right to request an audited financial statement prepared by a Certified Public Accountant (CPA).

Upload Current Financial Statement*

No File Chosen

File uploads may not work on some mobile devices.

File size must be 25MB or smaller.

BYLAWS OF POLICIES

WHICH DESCRIBE THE MANNER IN WHICH BUSINESS IS CONDUCTED.

Your bylaws must describe the manner in which business is conducted. Such bylaws shall include provisions relating to nepotism and management of potential conflict of interest situations.

Upload Bylaws*

No File Chosen

File uploads may not work on some mobile devices.

File size must be 25MB or smaller.

(OPTIONAL) CERTIFICATE OF INSURANCE

NOT required at the time of application submission, but required prior to execution of grant.

Optional: Upload Certificate of Insurance

No File Chosen

File uploads may not work on some mobile devices.

File size must be 25MB or smaller.

COUNTY OF MAUI OFFICE OF ECONOMIC DEVELOPMENT FY24 GRANTS APPLICATION PAGE 8

Health and Safety Protocols

The County of Maui is committed to encouraging mitigation measures to combat potential health risks associated with COVID-19. The Healthy and Safety of our communities are always a priority.

Save and Resume Later

Progress

A. Application / Fiscal Agent Information

B. Project / Program Information

C. Grant Application Certification

D. Proposal Narrative

Proposal Narrative Goals and Objectives

Continuation of Proposal Narrative

Forms

Required Documents

Health and Safety Protocols